Job Description

Overview

Metro United Way Vision and Mission The vision of Metro United Way is that our regional community will be the most vital, caring community in the nation. Our mission is to improve lives by mobilizing the caring power of our community.

Metro United Way (MUW) is a force for positive change. We work every day to lift our community by mobilizing people and maximizing resources to advance opportunities and equity for all. MUW brings together businesses, nonprofits, government agencies, foundations, and individuals to engage in the kinds of collaboration that changes lives. With this support, we are uniquely positioned to make a significant, lasting impact in our fight for the education, financial independence, and health of every person in the seven-county region we serve. 

For more than one hundred years, MUW has united and empowered communities by investing in the full potential of individuals and families to ensure positive, sustainable change. We use data-driven insights to identify our community’s greatest needs and address systemic challenges with a focus on advancing equity and sharing opportunities for all. Together, we fight to improve the disparities that persist in early care and education, economic mobility, home ownership, racial equity, and public policy in Jefferson, Bullitt, Oldham and Shelby counties in Kentucky and Clark, Floyd, and Harrison counties in Indiana. 

 MUW has undergone a major shift with its impact model, focusing on three distinct pillars: Thriving Kids, Strong Households, and Equitable Community. Building on its core strength of mobilizing the caring power of communities, MUW has re-imagined the civic engagement and impact it can have in the region. However, we continue to unite community partners around critical programs and initiatives tailored to meet the specific needs of each community. These include programs and initiatives in early childhood development, economic empowerment & mobility, policy advocacy to support systemic reform, workforce development, homelessness prevention, mentoring and facilitation of neighborhood networking. In 2020, MUW received a one-time gift of $20 million from activist and philanthropist MacKenzie Scott, which was a testament to its continuous investment in programs and services that combat racial and social injustice.

 There is no single solution, and we strongly believe that the key to social change is working together beyond individual efforts to impact widespread progress. That is why our approach is so effective - we are on the ground, leading collective action that drives results at scale.

Job Skills / Requirements

METRO UNITED WAY

Metro United Way (MUW) is a force for positive change. We work every day to lift our community by mobilizing people and maximizing resources to advance opportunity and equity for all. MUW brings together businesses, nonprofits, government agencies, foundations, and individuals to engage in the kinds of collaboration that changes lives. With this support, we are uniquely positioned to make a significant, lasting impact in our fight for the education, financial independence, and health of every person in the seven-county region we serve.

For more than 100 years, MUW has united and empowered communities by investing in the full potential of individuals and families to ensure positive, sustainable change. We use data-driven insights to identify our community’s greatest needs and address systemic challenges with a focus on advancing equity and sharing opportunities for all. Together, we fight to improve the disparities that persist in early care and education, economic mobility, home ownership, racial equity, and public policy in Jefferson, Bullitt, Oldham and Shelby counties in Kentucky and Clark, Floyd, and Harrison counties in Indiana.

MUW will continue to unite community partners around critical programs and initiatives tailored to meet the specific needs of each community. These include programs and initiatives in early childhood development, economic empowerment & mobility, policy advocacy to support systemic reform, workforce development, homelessness prevention, mentoring and facilitation of neighborhood networking. In 2020, MUW received a one-time gift of $20 million from activist and philanthropist MacKenzie Scott, which was a testament to its continuous investment in programs and services that combat racial and social injustice.

There is no single solution, and we strongly believe that the key to social change is working together beyond individual efforts to impact widespread progress. That is why our approach is so effective - we are on the ground, leading collective action that drives results at scale.

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for managing the full cycle of accounts payable activities, ensuring timely and accurate processing of invoices, vendor management, and compliance with company policies and regulatory requirements. This role also includes oversight of company credit card expense reporting and annual 1099 filing.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Accounts Payable Management

• Process and code invoices accurately and in a timely manner.
• Match purchase orders, packing slips, and invoices for approval and payment.
• Prepare and execute weekly check runs, ACH payments, and other disbursements.
• Reconcile A/P subledger to the general ledger and assist with month-end closing.
• Maintain accurate and organized A/P files and records.

Vendor Setup & Maintenance

• Set up new vendors and maintain the approved vendor master list.
• Ensure all vendor information (W-9s, addresses, tax IDs, payment terms) is complete and current.
• Manage vendor inquiries and resolve discrepancies professionally and promptly.

Compliance & Reporting

• Prepare, review, and distribute annual 1099 filings in accordance with IRS requirements.
• Ensure A/P procedures align with internal controls and company policies.
• Assist with audits by providing documentation and reports as needed.

Credit Card & Expense Management

• Administer company credit card program, ensuring all transactions are properly coded and supported with receipts.
• Reconcile monthly credit card statements and resolve any discrepancies.
• Communicate with employees regarding missing documentation and adherence to expense policies.

Continuous Improvement

• Recommend and implement process improvements to enhance efficiency and accuracy.
• Support special projects and accounting initiatives as needed.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

·         Minimum 2-3 years of experience in accounts payable or similar accounting role.

·         Strong understanding of general accounting principles and internal control practices.

·         Working knowledge of payroll processing preferred

·         Proficiency in accounting software (e.g., Acumatica, QuickBooks, or similar ERP syste

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan, Educational Assistance