Descripción del trabajo

Resumen

Alliance Building Services is one of New York City's most trusted and fastest-growing building services firms, backed by nearly 30 years of industry expertise. We are driven by a commitment to excellence, built on the pillars of professional integrity, responsive service, and a strong investment in our people. At Alliance, we believe in building lasting partnerships—not just with our clients, but with every member of our team. Our reputation for quality service and our rapid growth reflect the strength of that philosophy.

Join us and become part of a company where your contribution matters and growth is supported.

Competencias Laborales / Requisitos

We are seeking a detail-oriented and highly organized Financial Administrative Assistant to support the financial and administrative operations of our Security Division. This role requires strong analytical skills, proficiency in financial reporting, and the ability to manage multiple priorities with accuracy and efficiency. The ideal candidate will have experience with billing, financial analysis, administrative support, and working with union-related processes.

Key Responsibilities:

• Weekly Security Billing:
  Generate, review, and submit accurate weekly invoices for security services rendered, ensuring timely delivery to clients.
• Monthly Security P&L Analysis:
  Assist in preparing and analyzing monthly profit and loss reports for the Security Division to help track financial performance and identify areas of improvement.
• Security RFP Submissions:
  Coordinate and submit Request for Proposal (RFP) packages for new security contracts, ensuring all documentation is accurate, complete, and delivered on time.
• Administrative Support:
  Provide day-to-day administrative assistance to the Security and Finance teams, including scheduling meetings, preparing reports, handling correspondence, and maintaining records.
• Union Benefits Management:
  Calculate and process monthly payments for security union benefits, ensuring compliance with union agreements and deadlines.

Qualifications:

• Associate’s or Bachelor’s degree in Finance, Business Administration, or related field preferred
• 2+ years of experience in an administrative, finance, or billing role (preferably within security or service industries)
• Strong Excel and financial reporting skills
• Excellent organizational and time-management abilities
• Strong attention to detail and confidentiality
• Experience with union-related billing or benefits is a plus

Salary: $60,000-$65,000

Schedule: M- F 8:30 AM - 5:30 PM

Requisitos de Educación (Todo)

Bachelor's Degree

Información Adicional / Beneficios

Beneficios: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan