Project/Grant Accountant (Finance)
Louisville, KY, United States of America


Catholic Charities of Louisville is an apostolate of the Archdiocese of Louisville and member of Catholic Charities USA. We provide service for people in need, advocate for justice in social structures, and call the entire Church and other people of good will to do the same.

Catholic Charities of Louisville is the social-service arm of the Archdiocese of Louisville. We provide help and create hope for the poor and vulnerable through a wide range of programs, assisting clients of all races, backgrounds and beliefs. Our service area includes 24 counties throughout Central Kentucky.

Catholic Charities of Louisville was established in 1939 and incorporated as a 501(c)(3) human service organization in 1993. It is one of over 160 Catholic Charities USA social service agencies in the United States.

Catholic Charities of Louisville has established three core values to represent us as an organization and are a gauge for how we work with each other as well as our clients and partners. They are Welcome, Strengthen and Empower.

Job Skills / Requirements



Under general supervision, perform accounting functions for a variety of programs, providing financial support to customers including program directors, Director of Finance, Agency Directors and external sources, as required.   Work in a team environment, contributing to the success and credibility of the fiscal office in a variety of roles with a willingness to take on new responsibilities, improve efficiencies, solve problems and provide backup to other accounting office staff.


Strategic Financial Reporting and Analysis:

  1. Understand all financial-related grant or contract compliance requirements for assigned programs.  Meet reporting deadlines, both internal and external, support program staff as necessary to maintain compliance.
  2. Prepare monthly financial statements, including budget v. actual results.
  3. Prepare projections for assigned programs as requested
  4. Prepare and/or review budgets for proposals for assigned and new programs.  Enter approved budgets into accounting software.  Update budgets as necessary.
  5. Prepare timely financial reports and invoices required by funding agencies (federal, state or private funding sources) for assigned programs. 
  6. Complete sub awards/subcontracts.  Perform and document financial sub recipient monitoring on federal sub awards
  7. Set up new grants in MIP, following Agency standard
  8. Prepare reconciliations and supporting schedules for all external audits, monitoring visits
  9. Close grants in a timely manner
  10. Provide input to and assist in drafting and maintenance of fiscal office accounting policies and procedures
  11. Take initiative to improve efficiencies in fiscal office operations, procedures, and contract/grants management.
  12. Act as backup, as necessary, for other fiscal office staff.

Internal Customer Service:

  1. Provide financial-related customer service and act as financial resource to assigned program directors
  2. Build and maintain professional and credible relationships with assigned program directors and staff
  3. Coordinate regular meetings with program directors to provide financial related supporting including review program financials, projections, answer compliance questions and other program financial needs
  4. Support program directors with accounting support needs surrounding merchant services, fundraising and event registrations, as needed.

Routine/Recurring Accounting Responsibilities:

  1. Prepare budgets for administration and operations for Director of  Finance/Program manager approval
  2. Prepare monthly financial statements (MTD/YTD)for internal/external reporting
  3. Review monthly financial statements to assure that all expenditures meet Grantor and Agency requirements. Be sure that accounting period cut-off is accurate
  4. Prepare support for completion of Form 990
  5. Verify accuracy of allocation journal entries for monthly close.  Check to annual plan, source documents.
  6. Maintain electronic program/financial records according to the Agency/Grantor records retention policy.
  7. Project cash needs, draw funds from correct grant and grant year, monitor grants receivable to ensure timely, adequate cash flow.
  8. Prepare and post journal entries with appropriate support
  9. Initiate accounts payable documents for vendor payment.
  1. Perform other duties as assigned.


This work is performed in an office setting with moderate noise due to computers, printers, and people moving. Works in general office environment, periodically supports offsite program events (fundraisers, conferences) for cash management support. Occasional overnight travel may be required for monitoring visits and training events.


  • Ability to sit, stand, walk, and sit for extended periods of time
  • Position requires constant use of hands and arms to input data into computer. Repeated hand and wrist motions.
  • Must be able to move boxes of files and/or standard office equipment up to 20 lbs. from one location to another and must be able to squat and stoop to retrieve low files
  • Must be able to concentrate for long period of times
  • Specific vision abilities include close and distant vision
  • Ability to communicate effectively verbally and in writing
  • Ability to work under pressure
  • Ability to accurately examine and analyze information

telephone, computer, printer, copy machine, fax machine, calculator, scanner, and shredder


Bachelor’s Degree in Accounting, with a minimum of 3 to 5 years accounting experience. Reasonable accommodations may be made to those who are able to perform the essential duties of the job. 


  • Demonstrated professional level of customer service and communication supporting nonfinancial managers with financial reporting, budgeting and forecasting support.
  • Working knowledge of GAAP, cost accounting/cost allocation principles, budgeting and projections, preferably with experience in accounting for not-for-profits and application of federal accounting regulations and cost accounting standards. 
  • Strong technical, analytical, organization skills
  • Extensive, demonstrated working knowledge of Excel, competence with other Office software and accounting software packages.   Experience with Abila MIP a plus
  • Ability to administer grant compliance and reporting requirements
  • Demonstration of strong problem solving skills and the ability to exercise sound judgment.
  • High level of integrity and dependability.
  • Ability to pass a criminal background check and a credit check.

Education Requirements (Any)

Bachelor’s Degree in Accounting, with a minimum of 3 to 5 years accounting experience.

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan

This job reports to the Director of Finance

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1